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Project Manager, Tenant Coordination more...
Location:Honolulu, HI
Company:Howard Hughes
First posted:August 23, 2020

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because its not just buildings and places that matter, its what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.


Working in conjunction with the VP, Management & Operations to manage projects across the Ward Village portfolio, including current and future projects, but not limited to the IBM Office building, Retail, Commercial Residential and Industrial properties, based on project requirements. Candidate is to possess leadership, communication, analytical and problem-solving skills ensuring Landlord and Tenant work, schedule, design, permitting, construction, and overall quality meets the project standards and expectations while collaborating with multiple stakeholders. Ability to manage multiple construction efforts in a high pressure, fast-paced environment is critical.

Candidate will act as the Landlords representative to outside stake holders including but not limited to General Contractors, Building Departments, local municipal utility districts, local health department and other local governmental authorities and constituents having authority, Tenants and their teams, requiring clear, concise and professional verbal and written communication at all times.

Additionally, candidate may act as Tenants representative to internal departments including but not limited to: Leasing, Development, Construction, Design and Production; and Company executives on as needed bases.


  • Communicate effectively with all team members, internal and external, to facilitate lease execution or project release.
  • Coordinate all construction in operational buildings with the VP, Management & Operations to ensure the operational Tenants can function with little to no interruption.
  • Review building documents to ensure premises delivery standards are consistent with lease agreement, deliverables and resolve any conflicts with tenant or project team.
  • Communicate verbally and effectively the technical and design requirements with procedural milestones to Tenant representatives
  • Produce schedule scenarios to support leasing and legal efforts during lease negotiations
  • Coordinate and /or facilitate project meetings, including but not limited to: Design Kick-off, Pre-construction and construction site meetings.
  • Prepare and solicit Request for Proposals (RFP), to include thorough analysis and review of RFP submission with bid evaluation meetings and recommendation of award
  • Manage effective value engineering exercises to reduce cost without sacrificing program / quality or increase quality / program without increasing cost
  • Prepare and coordinate contracts with internal Legal team
  • Prepare and negotiate Change Orders.
  • Review Landlord Work Exhibits (Exhibit B or C) and communicate conflict resolution options to the Leasing and Development Group as needed to support lease execution.
  • Review Letter of Intent (LOI) with ability to determine scope beyond standard delivery and communicate information with internal Pre-Construction Department to estimate the differential cost.
  • Complete and process design and constructability reviews of tenant or project document submissions and communicate corrections and modifications to meet established criteria and
  • Review and process Invoices and Tenant Allowance (TA) to include Lien Waivers with internal payment procedures.
  • Maintain and update regularly tracking systems utilizing HHC platforms to include milestone schedule updates, budget, tenant allowance and project updates
  • Conduct field verifications to ensure completion of all agreed upon deliverables and facilitate/manage corrective actions as necessary.
  • Effectively manage all aspects of the Tenant Coordination process including design and project management for both tenants required buildouts and landlord work.
  • Work in collaboration with the Operations team on capital projects and special projects as assigned.
  • All other responsibilities as may be determined by the needs of the project to meet the projected opening date and budgets.


  • Degree in Architecture, Engineering, Construction Management and/or related fields preferred. Candidate with other degree background with experience and knowledge in this specific field and type of work may be considered.
  • Experience and ability in managing multiple tenant design and general contractor teams, inclusive of but not limited to motivating, organizing workflow, delegating, and providing direction or instructions
  • Thorough knowledge and utilization of MS Office (Outlook, Word, Excel, Project, Power point)
  • Willingness to learn Salesforce, Sharepoint and E-Builder
  • Detail oriented with technical knowledge.
  • Strong leadership, organizational, communication and relationship management skills.
  • Strong planning and programming skills.
  • Set project milestones and manage internal resources to meet required deadlines.
  • Foster a culture of excellence, innovative thinking and positive attitude.
  • Ability to work independently and in a team environment.
  • Build effective relationships with HHC team members, design team, specialty contractors, utilities, city/county planning and building departments, inspectors, suppliers, and user groups that reflect and support company core values.
  • Thorough understanding of contractual issues and ability to negotiate agreements.
  • Excellent ability to read and understand technical specifications and drawings.
  • Ability to professionally communicate when under pressure of multiple demands.
  • Must be able to meet deadlines and put in the time needed to get the job done.
  • Effective oral and written communication skills.
  • Ability to focus attention to detail and recognize discrepancies.
  • Ability to accommodate varied work hour requirements associated with teams in other time

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