Office Support Specialist

One Roof Community Housing   Duluth, MN   Full-time     Administration / Clerical
Posted on March 29, 2024
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Join our dynamic team! This full-time position plays a crucial role in supporting our Estimator and Project Managers. This position is ideal for a detail-oriented and organized individual who thrives in multiple aspects of project support, compliance, and safety in a fast-paced environment.  Starting salary range = $36K to $47K/annually.

This position will provide support to Common Ground Construction, a subsidiary of One Roof Community Housing, but will be a staff member of One Roof.

Full-time employment at One Roof offers a competitive benefits package including health and dental insurance, 401K with 5% employer contribution and up to an additional 2% match, life insurance, short-term disability, and generous paid time off and holidays.

Full-time employment is based on a fixed, weekly salary, based upon a 40 hour workweek. However, in most workweeks One Roof tries to offer the flexibility of a 32-hour workweek. (One Roof office hours are Monday – Thursday)

Principal Duties and Responsibilities  Support to Common Ground Construction:

  • Track and distribute safety supplies for the crew.
  • Draft and oversee sub-contractor contracts, ensuring all legal and company standards are met.
  • Send and track lien waivers and maintain organized records.
  • Track and verify vendor and subcontractor certifications and licenses. Maintain digital project folders, and documents.
  • Report and track job-related injuries, maintaining compliance with safety regulations.
  • Monitor and track the AWAIR (A Workplace Accident and Injury Reduction) program.
  • Oversee and update Safety Data Sheets (SDS) for materials used. Coordinate material procurement bi-annually (material vendor procurement) Support project managers with material procurement (project material procurement)
  • Track material inventory.
  • Assist in the development and procurement of subcontractors.
  • Maintain, organize, and schedule training sessions and records for crew members. (RRP, TBG, Radon, GC License, CEU’s, CPR)
  • Coordinate crew blood lead level testing and respirator fit in compliance with health and safety regulations.
  • Monitor and organize project-related email communications.
  • Provide support for other lines of business as needed.


  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Familiarity with construction industry standards and regulations.
  • Proficient in Microsoft Office.
  • Ability to work independently and as part of a team.
  • Valid drivers license.


  • Sage 100 Software Associate
  • Travel may be required for occasional training opportunities but is not a regular requirement for this position.
  • Travel to project worksites is a requirement of this position and mileage is paid for work related tasks.  


  • Medical, Dental, and HSA (Health Savings Account) with employer contribution
  • Short-term Disability
  • Basic Life Insurance
  • 401k with employer match
  • Profit Sharing
  • Paid Time Off (PTO) & Holidays

One Roof is proud to be an Equal Opportunity Employer. We believe that diversity of background and perspectives are attributes that make us a stronger organization, more capable of fulfilling our mission. We are working to grow and foster a diverse, highly committed, skilled and collaborative staff. We work to draw applications from a wide and diverse population.

Candidates for all positions at One Roof must be committed to our mission and values. 

Mission: One Roof Community Housing works in pursuit of a Duluth region that is just, equitable, and sustainable by providing a dynamic spectrum of housing development, services and advocacy for those in our community economically and systemically excluded from attaining safe and stable homes.

One Roof Organizational Values – WE ARE: 

  • Mission-Driven: We believe housing is a human right and share a determination to improve lives through our work.
  • Client-Focused: We lead with kindness and compassion, serving each and every client as a valued community member.
  • Advocates for Justice: We recognize and seek to dismantle the systems of oppression that cause housing and social inequities. We actively embed principles of diversity, inclusion, equity and justice into all of our work – internally and externally.
  • Good Stewards: We work toward lasting positive impacts in our community through fiscal responsibility, environmental sustainability and the preservation of affordable housing in perpetuity.
  • Community Collaborators: We work to be trusted allies and partners, in close relationship with and responsive to community needs.
  • Entrepreneurial: We are thoughtfully innovative and bold, always willing to consider new ideas and try alternative approaches.
  • Tenacious: We are known for our consistent follow-through and going the extra mile. We work hard to say yes.
  • A Great Place to Work: We value and invest in employees and intentionally cultivate a work environment that is inclusive, respectful, compassionate, flexible and lighthearted.